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How to run an effective meeting
At Bank Street Business Centre, we know how important effective meetings are. Everyone’s busy – and when you’ve gathered people together, you need space to think clearly, collaborate well, and make the right decisions for your business.
That’s exactly what we aim to offer here at Bank Street. Whether you’re a startup planning your next move, or an established business working through strategy, stepping out of your usual environment can make a real difference.
Here are 10 top tips to help you make the most of your next meeting:
1. Set a clear agenda
Know exactly what needs to be discussed and share the agenda in advance. It helps everyone stay on topic and come prepared.
4. Define the purpose
Be clear about the goal: Is it to inform, brainstorm, solve a problem, or make a decision? Keep the purpose front and centre.
2. Start and end on time.
Respect everyone’s time by beginning promptly and sticking to the schedule. It sets a professional tone and keeps meetings productive.
5. Assign roles
Have someone chair the meeting, someone take notes, and someone keep an eye on time. It helps things run smoothly.
3. Invite the right people
Only include those who truly need to be there. Smaller, focused groups make decisions faster and reduce unnecessary interruptions.
6. Encourage participation
Create space for everyone to contribute. The best ideas often come from quieter voices, so invite input directly if needed.
7. Stay on topic
It’s easy to veer off course. If the conversation drifts, gently steer it back or park unrelated issues for another time.
8. Summarise key points
At the end, recap what’s been discussed, note decisions made, and confirm who’s doing what next.
9. Follow up
Send a quick summary or action list after the meeting. It keeps momentum going and helps everyone stay accountable.
10. Choose the right setting
A professional, quiet space with the right equipment – like superfast Wi-Fi, a 50” screen for presentations, whiteboards, and good coffee – can make all the difference. It helps everyone stay focused and creates a great impression for clients and colleagues alike.